- Fill task descriptions - Share summary with the team - with major decisions taken - open issues still pending - agreed next steps - Clearly record action items: - What needs to be done by who and by when - Resolve unanswered questions by assigning follow-ups to individuals and set deadlines when answers should come back - Concise and factual log to share with stakeholders: decisions, timelines, risks - Reflect and improve - Acknowledge contributions from team members who solved issues or provided valuable input publicly during the next meeting